At corporate events, transport creates participants’ first impression of the event. Participants who are met at the airport, collected from the hotel on time and can return without waiting after the event are free to focus on the programme. For the organising team, managing transport from a single point is a great relief.
Which events?
- Dealer and sales meetings: Moving participants from different cities between the airport, hotel and meeting venue.
- Congresses and conferences: Regular runs at set times between hotels and the congress centre.
- Trade fairs: Transport to the fairground for stand teams and visitor groups.
- Launches and gala nights: Getting guests to the venue and home again at night.
- Company trips and team events: Day trips or programmes with overnight stays.
Multi-vehicle operations
At large events, several vehicles may collect participants from different hotels at different times. For such programmes, the run schedule, each vehicle’s route and the contact persons are agreed in advance. Sharing the participant list together with hotel and flight details speeds up planning. We explain this process step by step in our guide to participant transfers at corporate events.
Invoicing and contracts
For corporate clients, the quote is prepared with the company name, tax details and payment terms. If the event programme may change, the conditions for changes and cancellations should be clarified at the quotation stage.
Business travel transfers
For business travel, such as taking one or a few executives between meetings during the day, a VIP vehicle is preferred. For guests arriving by air, planning can be combined with an airport transfer.
Who is it for?
- Companies and agencies organising events, congresses and trade fairs
- Brands holding dealer and sales meetings
- Institutions hosting foreign guests and speakers
- HR departments planning team events and company trips
Choosing a vehicle
Depending on the number of participants and the frequency of runs, VIP vehicles, minibuses, midibuses and coaches can be used together. If passengers are collected from different points at the same time, several small vehicles may be more efficient than one large one.
Explore the vehicle classes in our fleet:
Information to prepare for your quote
- Date, venue and programme of the event
- Number of participants
- Hotels where participants stay
- Airport arrival and departure times (if known)
- All run times during the day
- Company details for the invoice
- Contact person from the organising team
