An intercity group journey needs much more comprehensive planning than a city transfer because of the distance, the break schedule, the driver’s rest periods and the return plan. A well-planned long-distance journey gets the group there on schedule and without exhaustion.
Why is long-distance planning different?
Legal regulations limit continuous driving and rest periods for drivers in commercial passenger transport. On long journeys, rest stops, total travel time and, if necessary, the need for a second driver are therefore assessed at the quotation stage. The details of these rules depend on the length of the programme, and planning is carried out within this framework.
Day trip or overnight stay?
- Same-day return: Total driving time and the programme at the destination are assessed together. On very long days, a plan with an overnight stay may be safer.
- Programme with accommodation: If the vehicle and driver stay with the group, the quote should state clearly who covers the driver’s accommodation and meals.
- One way only: The vehicle drops off the group and returns; a separate date and time are planned for the return.
Items that affect the price
For intercity transfers, the price is affected most by distance, the total number of days and whether the vehicle returns empty. Motorway and bridge tolls, the driver’s accommodation and use within the destination city are also treated as separate items in the quote. We explain what to look out for in our article on quote scope.
Pre-trip checklist
Having the passenger list ready, getting everyone to the departure point on time and agreeing on luggage in advance prevents delays on long journeys. For a step-by-step plan, read our guide to planning an intercity group journey.
Who is it for?
- Groups travelling to a wedding, funeral or family gathering in another city
- Associations and clubs planning cultural trips, camps or festival journeys
- Teams going to a trade fair, congress or company event in another city
- Sports teams and supporter groups travelling to away games
Choosing a vehicle
On long journeys, seat comfort and luggage space are far more important than on short transfers. Depending on the size of the group, we recommend a coach or a minibus or midibus; the vehicle’s equipment is stated in the quote.
Explore the vehicle classes in our fleet:
Information to prepare for your quote
- Departure city and address, destination city and address
- Outbound date and time, return date and time
- Number of passengers and luggage
- Whether the vehicle stays with the group at the destination
- On programmes with accommodation, who covers the driver’s stay
- Preferred rest stops or stops on the way
